Guidelines for Public Participation in Virtual Public Hearings

Guidelines for Public Participation in Virtual Meetings and Submittal of Written Public Comments.


To Submit Your Testimony in Advance:

Email testimony to

  • Send your written testimony no later than Monday, 12:00 p.m. (noon) the week before the public hearing to be included in the Trustees Packet.  In most cases this would be the second Monday of the month.
  • Please include your full name and address for the record.
  • Your comments will be distributed in the meeting packet information.

To Give your Testimony During the Live Virtual Meeting:


Sign up to speak through the Town Clerk’s Office.

  • Add your name to the list of speakers by emailing the Town Clerk at by no later than 12:00 (noon) on the day of the public hearing.
  • Provide your name and address.
  • Speakers will be called in the order that they sign up to speak.
  • A web link to the live meeting will be sent in response to your email.
  • You must have the ability to log in to the virtual meeting using your own computer equipment.  In order to speak, you must use your computer’s microphone, a headset, or call in on your phone for sound.
  • Once you join the meeting, you will automatically be muted.
  • During the Public Hearing, the Town Clerk will call on each person who signed up in order.
  • When your name is called, you will be unmuted and may proceed to give your testimony